Privacy Policy
Last Updated: September 29, 2025
1. Introduction
Your privacy is at the heart of VoiceOS. We believe you should be in full control of your data — always. That's why our Privacy Policy is written in plain language, not legal jargon.
With VoiceOS, you decide how your data is handled. You can use the app completely privately, or choose to share minimal, anonymized data to help improve our speech and text models. Here's how it works.
2. Why We Use Cloud Processing
VoiceOS uses secure cloud servers to deliver lightning-fast, highly accurate voice dictation and text-to-speech experiences. Cloud processing allows us to run advanced AI models that are more powerful than what's possible entirely on-device.
We understand that privacy preferences vary. That's why VoiceOS gives you Private Mode, where all processing happens locally — nothing leaves your device.
Our goal is to balance performance and privacy so you never have to compromise.
3. Choose Your Privacy Mode
When you set up VoiceOS, you can choose between two privacy options:
Private Mode (Default Opt-Out)
If you prefer to keep everything on your device, Private Mode ensures that no dictated text, audio, or screen content ever leaves your computer. We only collect what's strictly necessary to keep your account working — like your email, performance stats, and technical logs.
Help Improve VoiceOS (Optional Opt-In)
If you choose to help improve VoiceOS, we'll collect minimal, anonymized text data to make our models better. This includes recognized text (not raw audio) and performance metrics to help us improve accuracy and speed.
Your data in this mode is anonymized, encrypted, and never accessible to any person outside of our training systems. It's never sold or shared.
You can switch between modes anytime in your settings.
4. What We Collect and Why
If You Opt In (Help Improve VoiceOS)
We collect:
- Recognized text (not audio): Used to train and refine our speech recognition and correction models.
- Technical and performance data: Like device type, latency, and app stability metrics.
This data is anonymized, encrypted, and never tied back to your identity.
If You Opt Out (Private Mode)
We collect only essential information:
- Account details: Such as your name and email address.
- Basic usage stats: For example, the number of words dictated or app usage frequency.
- Device info and performance metrics: To maintain app stability and debug technical issues.
We do not collect any dictated text, audio, or screen data in Private Mode.
5. How Long We Keep Data
In Opt-In Mode, anonymized training data is stored only for as long as necessary to improve our AI models and ensure system reliability.
In Private Mode, no dictation data is ever collected. Only minimal operational data is retained to keep your account and app working properly.
6. How "Transcript History" Works
Your transcript history — including past dictations or audio snippets — is stored only on your device for your convenience. We don't have access to it, and it's never uploaded to our servers unless you explicitly share it for feedback or support.
7. How "Context Awareness" Works (Optional Opt-In)
When you turn on Context Awareness, VoiceOS can read, not collect, relevant text from the active window to improve transcription accuracy.
This helps VoiceOS:
- Understand context better for names, jargon, or specialized terms.
- Improve spelling and recognition accuracy in your current app.
This content is read locally and never stored or transmitted. You can toggle Context Awareness on or off anytime.
8. Data Security
We take security seriously. Here's how we protect your data:
- Encryption at rest: Any data we store is encrypted using strong industry standards.
- Encryption in transit: All communication between your device and our servers uses TLS encryption.
- Access controls: We use strict permissions, role-based access, and row-level security to ensure data isolation.
9. When We Share Data
We only share limited information with trusted service providers who help us operate and maintain VoiceOS — for example, cloud hosting or customer support providers.
We never sell your data.
We may disclose information only when required by law or to protect the safety and integrity of our services.
10. Children's Data
VoiceOS is not intended for children under 13 (or under 16 where applicable) without parental consent. If you believe a child's data has been submitted in error, please contact us immediately so we can delete it.
11. Policy Updates
As VoiceOS evolves, we may update this Privacy Policy. If we make significant changes, we'll notify you in the app or by email. The latest version will always be available at https://voiceos.com/privacy.
12. Contact Us
If you have questions or concerns about this Privacy Policy, contact us at: